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Optional Voucher in Tally 9.0

This is also a non-accounting voucher. Unlike a Memo voucher, this is not a separate voucher type. You can mark
an existing voucher (for example, a payment voucher or a receipt voucher) as Optional. Press CTRL + L or click on
Optional from the Button Bar. This button toggles between Regular and Optional. By marking a voucher Optional,
the voucher does not get posted anywhere but remains in the Optional Voucher Register.

You can make a voucher type Optional to regular, if you need to create a new voucher type or alter an existing
voucher type.

Go to Gateway of Tally > Accounts Info > Voucher Types> select a Voucher Type> Set Make Optional as default to

Enabling Optional Vouchers

Go to Gateway of Tally

  1. Select F11:F1: Accounting Features

  2. Set Use Rev. Journals & Optional Vouchers? to Yes.

  3. Accept the screen to save.

Use of Optional Vouchers

  • If you do not want a transaction that is incomplete to affect the accounts, you can mark this as an Optional
    Voucher.  Once the transaction is complete, modify the voucher and post it as a Regular Voucher.
    For example, Proforma sales invoice. In fact, an optional sales invoice is printed as a Proforma Invoice.

  • Optional Vouchers allow you to see the impact of transactions without actually posting them.

  • Optional Vouchers can be used to forecast future sales. For example, create a New Voucher Type - Sales
    Forecast. Record future sales projections using this voucher type.

Consider an example: it is the 30th of June and you would like to view the Balance Sheet as of today, but June
salaries are not due for payment until the first week of July.  The Balance Sheet will not be projecting the correct
figures. To overcome this, you can enter an Optional Voucher dated 30th June.

  1. Debit Salaries Account

  2. Credit Provisions (Current Liabilities) Account

Optional Voucher in Tally9

When you view the Balance Sheet, generate a report with the Optional Voucher included. The Optional Voucher
should be already defined as a Scenario (Refer the section on Scenario Management for more details). The voucher
affects the report temporarily. Once you quit the report, Tally.ERP 9 does not retain the Scenario details. The next
time you view the balance sheet, it will not include the effect of the Optional Voucher unless you include it.

Note: Use Scenarios to see the effect of Optional voucher entries on reports and statements.

Optional Vouchers Register

You can view all optional vouchers in the Optional Vouchers Register

Go to Gateway of Tally > Display > Exception Reports > Optional Vouchers.

Bank Reconciliation
Post Dated Voucher
Manufacturing Voucher
MRP feature from VAT
Capital Goods in VAT
Movement Analysis
Optional Voucher in Tally
Budgets in Tally
Reversing Journals in Tally
Backup & Restore
Bill-wise Details
Tracking Number
Sale of Exempted Goods
Exporting Master Data
Memorandum Voucher
'0' Value Entries in Voucher
Use Different Actual & Billed Qty
Separate Disc. Column in Inv.
Purchase & Sales Order
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